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Stock Administrator

Department Finance – Stock Site Hume International Head Office, Charlo
Contract Fixed Term Contract Reports to Junior Inventory Manager and Inventory Financial Controller
Hours Monday – Friday 08:00 – 17:00 Job Summary Administrative processes encompassing the stock control function.


Minimum qualification and experience:

  • Matric
  • +- 5 Years’ experience in an administration or bookkeeping role.
  • Previous experience with reconciliations.
  • Experience in a stock related function advantageous.
  • Computer literate (Microsoft Office Suite).
  • Syspro experience advantageous.

Soft Skills:

  • Able to work independently and give feedback regularly.
  • Excellent administrative skills.
  • Detailed and accurate when carrying out daily tasks.
  • Effective planning skills.
  • Ability to follow instructions.
  • Effective communication with external cold stores and internal departments via e-mail and telephone.
  • E-mail etiquette.

Main Duties/Key Results Areas:

  • Follow up on outstanding documents with cold stores.
  • Manage cold store and inter-departmental queries with assistance from the relevant Financial Controller and Manager.
  • Weekly cost changes for costing of inventory and ensuring that the cost is accurate and reasonable.
  • Initial bi-monthly balancing of cold store reports (resolve any discrepancies and report on reconciling items).
  • Create daily and weekly reports on inventory movement.
  • Perform GRN’s, stock transfers and adjustments on Syspro.
  • Maintain Excel stock sheets and confirm transactions on StockPro.
  • Navigate in-house stock systems (capture information, confirm transactions, update costs, balance stock, reserving and un-reserving stock, etc.).
  • Any and all other related tasks and duties as expected from the employer from time to time.

Please note that only candidates who meet the above criteria will be considered for shortlisting.

To apply for this vacancy, please email

If you are appointed to the post, as part of your pre-employment check we will be required to verify your identity. The document/s you present for this purpose will be checked for their authenticity. Please note that all candidates must subject themselves to criminal, credit and qualification checks.

As part of you pre-employment checks, we will also be required to obtain satisfactory, written references. Please ensure that the referee details which you provide on your application form are correct. We require at least one written reference from your current or most recent line manager. We are only able to accept references from a professional work email address.


  • To undertake any other duties as requested by the Director, commensurate with the skills and experience of the post holder.
  • To have responsibility for the Health, Safety and Welfare of self and others and to comply at all times with the requirement of the Health and Safety Regulations.
  • To ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity.
  • To comply with Hume International Policies.
  • To undertake such duties as may be required from time to time as are consistent with the responsibilities of the position and the needs of the service.
  • This job description is not an exhaustive document but is a reflection of the current position. Details and emphasis may change in line with service needs after consultation with the post holder.