Invoicing Clerk

Department Finance Site Port Elizabeth
Contract Permanent Hours Monday – Friday, 08:00 – 17:00


Minimum Qualification and Experience

  • 2 Years’ relevant experience.
  • Matric.
  • Relevant qualification advantageous.
  • Proficient in the use of the MS Office Suite.
  • Competent with and has experience with working on Excel (Pivot tables, VLOOKUP function, etc.)
  • Experience in working with ERP software packages (e.g. Pastel or Syspro) advantageous.

Soft Skills

  • Excellent written and verbal communication skills.
  • Meticulous attention to detail.
  • Organisation and administrative skills.
  • Ability to work in a team.
  • Professional conduct and correspondence with internal and external parties.
  • Reliable and responsible.
  • Ability to meet deadlines and work in a pressurised environment.
  • Strong work ethic.

Main Duties/Key Results Areas

  • Generating documentation on Syspro to confirm company deliveries and distribution (Tax Invoices).
  • Ensure that all invoices are correctly raised.
  • Amending and maintaining documentation on Syspro to ensure that the information is correct and stays current.
  • Liaison regarding above mentioned documentation.
  • All and any other related tasks and duties as required by the Employer from time to time.

Please note that only candidates who meet the above criteria will be considered for shortlisting.

To apply for this vacancy, please email

If you are appointed to the post, as part of your pre-employment check we will be required to verify your identity. The document/s you present for this purpose will be checked for their authenticity. Please note that all candidates must subject themselves to criminal, credit and qualification checks.

As part of you pre-employment checks, we will also be required to obtain satisfactory, written references. Please ensure that the referee details which you provide on your application form are correct. We require at least one written reference from your current or most recent line manager. We are only able to accept references from a professional work email address.


  • To undertake any other duties as requested by the Director, commensurate with the skills and experience of the post holder.
  • To have responsibility for the Health, Safety and Welfare of self and others and to comply at all times with the requirement of the Health and Safety Regulations.
  • To ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity.
  • To comply with Hume International Policies.
  • To undertake such duties as may be required from time to time as are consistent with the responsibilities of the position and the needs of the service.
  • This job description is not an exhaustive document but is a reflection of the current position. Details and emphasis may change in line with service needs after consultation with the post holder.