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Financial Controller – Accounts Payable

Department Finance Site Port Elizabeth
Contract Permanent Hours Monday – Friday, 08:00 – 17:00
Reports to Accounts Payable Manager

 

Minimum Qualification and Experience

  • Matric / tertiary qualification in accounting or finance.
  • Min 5 years’ experience dealing with the financial aspects of accounts payable.
  • 3 – 5 years’ experience in a similar role supervising a team of Clerks.
  • Intermediate to advanced Excel skills essential (VLOOKUP’s, Pivot tables etc.).
  • Experience on systems such as Pastel / Syspro will be advantageous.
  • Experience in reviewing and reconciling general ledger accounts.
  • Proficient in the use of the MS Office suite.
  • Experience in dealing with different currencies will be advantageous.

Soft Skills

  • Strong leadership skills.
  • High attention to detail.
  • Strong organisational skills(organized and methodical).
  • Ability to multi-task.
  • Team player.
  • Ability to lead and motivate a team.
  • Ability to handle pressure in reviewing large volumes of work.
  • Ability to work in a pressurised environment.
  • Proficient in meeting deadlines.
  • Understand and display emotional intelligence.
  • Strong work ethic.
  • Ability to take instruction and follow standard operating procedures.
  • Excellent written and verbal communication skills.

Main Duties/Key Results Areas
Leadership:

  • Successfully lead and motivate a team of clerks.
  • Strive towards creating a work environment where Creditors Clerks can achieve goals and meet objectives.

Employee Development:

  • Assist with monthly review of Creditors Clerks.
  • Ensure Creditors Clerks strive towards meeting KPI’s set by Management.
  • Assist in the training of new employees added to the team when required.

Processing:

  • Ensure that all processing deadlines are met.
  • Ensure that all invoices/credit notes are correctly captured on Pastel/ Syspro.
  • Assist with processing should the need arise.
  • Review open GRNs on a regular basis.
  • Report on GRN adjustments after processing deadline.

Supplier Accounts:

  • Continuous review of the supplier age analysis.
  • Ensure that all accounts are in good standing.
  • Current age % to be maintained at 80% or more.

Account Queries:

  • Ensure that all queries on accounts are kept to a minimum by assisting the Creditors Clerks where required.
  • Analyse and provide feedback on all queries on a regular basis.
  • Assist in resolving older outstanding queries timeously.

Supplier Reconciliations:

  • Ensure that reconciliations are reviewed before submission to Managers/ Directors.
  • Assist Creditors Clerks with reconciliations when required.

Reporting:

  • Compile weekly / monthly reporting requested by management.
  • Compile ad hoc reports when necessary.
  • Ensure reporting is of a high quality and standard to be presented to Managers/ Directors.
  • Maintain / update trackers and databases.
  • Assist with cashflow when needed.

Ad-Hoc:

  • General ad-hoc duties as requested by management from time to time.
  • All and any other related duties as expected from the Employer from time to time.

Please note that only candidates who meet the above criteria will be considered for shortlisting.

To apply for this vacancy, please email recruitment@humeint.com

If you are appointed to the post, as part of your pre-employment check we will be required to verify your identity. The document/s you present for this purpose will be checked for their authenticity. Please note that all candidates must subject themselves to criminal, credit and qualification checks.

As part of you pre-employment checks, we will also be required to obtain satisfactory, written references. Please ensure that the referee details which you provide on your application form are correct. We require at least one written reference from your current or most recent line manager. We are only able to accept references from a professional work email address.

General

  • To undertake any other duties as requested by the Director, commensurate with the skills and experience of the post holder.
  • To have responsibility for the Health, Safety and Welfare of self and others and to comply at all times with the requirement of the Health and Safety Regulations.
  • To ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity.
  • To comply with Hume International Policies.
  • To undertake such duties as may be required from time to time as are consistent with the responsibilities of the position and the needs of the service.
  • This job description is not an exhaustive document but is a reflection of the current position. Details and emphasis may change in line with service needs after consultation with the post holder.