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Creditors Clerk – Transporters

Department Finance Site Port Elizabeth
Contract Permanent Hours Monday – Friday, 08:00 – 17:00

 

Minimum Qualification and Experience

  • Matric.
  • 1 – 2 Years’ experience in a similar creditor’s role.
  • Experience capturing invoices in the general ledger on an accounting system.
  • Intermediate Excel skills.
  • Experience on systems such as Pastel / Syspro.

Soft Skills

  • High attention to detail.
  • Strong organizational skills.
  • Ability to multi-task.
  • Team player.
  • Strong work ethic.
  • Ability to take instruction and follow standard operating procedures.
  • Ability to meet deadlines and work in a pressurised environment.
  • Ability to handle pressure in processing large volumes of invoices.
  • Must be organized and methodical.
  • Proficient in meeting deadlines.
  • Excellent written and verbal communication skills.

Main Duties/Key Results Areas

  • Take ownership of the allocated Transporter accounts.
  • Receiving of supplier invoices, requiring the clerk to ensure accuracy of amounts paid and to correct bank accounts.
  • Processing of invoices from suppliers onto Syspro checking all supporting documentation.
  • Sourcing and validating all supporting documentation.
  • Maintain the container tracker to prevent duplicate invoicing on Port to Cold Store accounts.
  • Maintain the PO tracker for your accounts to prevent duplicate invoicing.
  • Prepare monthly reconciliations in accordance with standard templates and deadlines.
  • Payment allocation checks on payments.
  • Sending remittances to suppliers on payment.
  • Confirming that processing on each account is complete before period closure.
  • Ensure that all queries on the Cold Store accounts are resolved in time and kept to a minimum.
  • Daily commentary updates on the supplier age analysis software package for the allocated accounts.
  • Ensure that the Purchase Orders are changed to status complete.
  • All and any other related duties as expected from the employer from time to time.

Please note that only candidates who meet the above criteria will be considered for shortlisting.

To apply for this vacancy, please email recruitment@humeint.com

If you are appointed to the post, as part of your pre-employment check we will be required to verify your identity. The document/s you present for this purpose will be checked for their authenticity. Please note that all candidates must subject themselves to criminal, credit and qualification checks.

As part of you pre-employment checks, we will also be required to obtain satisfactory, written references. Please ensure that the referee details which you provide on your application form are correct. We require at least one written reference from your current or most recent line manager. We are only able to accept references from a professional work email address.

General

  • To undertake any other duties as requested by the Director, commensurate with the skills and experience of the post holder.
  • To have responsibility for the Health, Safety and Welfare of self and others and to comply at all times with the requirement of the Health and Safety Regulations.
  • To ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity.
  • To comply with Hume International Policies.
  • To undertake such duties as may be required from time to time as are consistent with the responsibilities of the position and the needs of the service.
  • This job description is not an exhaustive document but is a reflection of the current position. Details and emphasis may change in line with service needs after consultation with the post holder.